Material Transaction Report Attributes

Name

Sequential title of the MTR based on an established folder prefix. This field is required, and cannot be empty. Maximum length is set to be 25 characters. Only alphanumeric characters, spaces, dashes, and dots are allowed in field’s entry.

Date Requested

Timestamp indicating when the material transaction was formally requested. This field helps track demand timelines and supports prioritization of material allocation. This field is mandatory.

Date Required

Specifies the deadline by which the requested materials must be issued or transferred. Helps align logistics with project schedules and ensures timely fulfillment. This field is mandatory.

Status

This field represents the status of the MTR. An already created option can be selected or a new one can be added. This field is optional.

Issued By

Indicates the person, team, or system responsible for issuing the materials. Supports accountability and reconciliation of inventory movements. This field is mandatory

Requested By

Captures the name or role of the individual or team requesting the materials. Ensures proper authorization and traceability of material demand. This field is optional

Issued To

Specifies the recipient of the materials, whether a team, department, or project site. Supports accurate tracking of material distribution and usage. This field is mandatory

Date Unlocked

Timestamp when the the MTR was re-opened.

Unlocked By

Identifies the user or support role who unlocked the transaction record. Supports traceability and accountability in workflow management. This field is mandatory

Description

Long MRR description, consisting of purpose why the MRR is send in a first place. Description’s field value length can range from 3 to maximum of 1500 characters. Can accept any characters, including HTML or RTF formatted text.

Date Filed

Date time stamp when Material Receiving Report package was generated but not send. This field cannot be edited.

Date Closed

Date time stamp when there is no further work needed to be done to complete Material Transaction Report process. Set when MTR Status is set to “Closed”.

Age

Calculate field meaning how long is the MTR opened, after it was send. Calculated as difference between Date Sent and Date Closed, in days . This field cannot be edited.